Most events can be booked all year around based on the products availability. Refer to When can I book an event? How to check for product availability? How to work out to work out how to find the best date to book an event..
The following Table is to be used to work out the day or days spread required between region / zones of events already booked.
The poly for booking an event is ...
|
Between |
0 – 250 kilometres |
From another already booked event with that production team |
Book on the next day before or after |
|
Between |
251 – 500 kilometres |
From another already booked event with that production team |
Book on the next day before or after |
|
Between |
501 – 1250 kilometres |
From another already booked event with that production team |
Leave 1 day gap before or after |
|
Between |
1251 – 2000 kilometres |
From another already booked event with that production team |
Leave 2 days gap before or after |
|
Between |
2001 – 3000 kilometres |
From another already booked event with that production team |
Leave 3 days gap before or after |
|
Between |
3001 – 4000 kilometres |
From another already booked event with that production team |
Leave 4 days gap before or after |
|
Between |
4001 – 5000 kilometres |
From another already booked event with that production team |
Leave 5 days gap before or after |
|
Between |
5001 – 6000 kilometres |
From another already booked event with that production team |
Leave 6 days gap before or after |
|
Between |
6001 + kilometres |
From another already booked event with that production team |
Contact the Event Management Team or Team Supervisor for instructions. |
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When booking an event, try to fill out the whole week first, before allowing multiple bookings on the same day?
Customers are placed in regions first and then zones.
When looking at a customer Region/Zone Field the first section is the region and the last part is the zone.
Example 1: (NNE 870 / SE 50) has a region being (NNE 870 / ) and a zone of (SE 50)
Example 2: (SE 10) would mean it only has a region of (SE 10)
If you read it from left to right, you would look at the region first and then the zone. Â If the region is out of the distance, then you can't book an event.
If the region is accepted, but the zone is out of kms, then you can't book it.
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So you have to look at first the region ... and then the zone. Â Some customers only have a region, the customer you had only had a region (SE10).
- The system is setup in two categories. Â Region and Zone. Â First match the region, then match the zone.
Eg: if you have a customer that is N 320, then you want to check that the region for the customer who wants to book the system is also in that same region so it would be like N 240 or something within the 250 radius. - The radius is 250 km from the region and then 250 kms from the zone.
- All customers are placed in a region with letters and number. Â
Example SW 50 means they are in the South West area 50 kilometres from the head office. - When you look at the region first, that is always the first set of numbers and letters, match the show you are trying to book by the letter than the reference number. Meaning that if you have a show booked on 3/10 which is SW 50. Then you have a customer who wants to book a show but they are S 50. You can see that the customers are in the right number area, but not in the right region being SW and S.
- Where a customer has a region and then a zone, eg You have a customer who is WSW 156 / S 86
- With this kind of customer you now need to check and compare the region of (WSW 156) and then check and compare the zone of (S 86)
- And with this one you both now need to be in the 250 radius. Â Always do the region check first and if there is a zone, then check to match the zone.
- When booking an event the following region / zone radius must be followed to allow travel time and bump in (setup) and bump out (pack up) time.